Privacy Policy for Resourcing Purposes at Administer Oy


This privacy statement relating to resourcing and externally provided online recruitment system used in recruitment at Administer Oy (“Privacy Policy”) provides you with general information on the processing of personal data by Administer Oy and its employees, partners and affiliates.

Please read this Privacy Policy carefully prior to entering your data into our system. If you do not agree with this Privacy Policy, you unfortunately cannot leave your data into our database.

User’s Data Protection and Data Security

Administer is committed to protecting your privacy in accordance with the applicable data protection and privacy laws.

Controller of Personal Data and Contact Information

Administer Corporation, Itämerenkatu 5, FIN-00180 Helsinki, Finland, is the controller of your personal data. In matters relating to this Privacy Policy, you may contact Administer by using the information below:

Administer Oy, Itämerenkatu 5, 00180 Helsinki, Finland or

Collection and Use of Personal Data

Administer collects your personal data for the purposes of managing Administer’s resourcing related activities as well as for organizational planning purposes. Consequently, Administer may use your personal data in relation to the evaluation and selection of candidates including for example setting up and conducting interviews and tests, evaluating and assessing the results thereto and as is otherwise needed in the recruitment processes including the final recruitment.

If you become an employee, any personal information that you submit may become a part of your file and may be used for other employment/work-related purposes.

Administer collects personal data directly from candidates as well as information sources that are provided to Administer by candidates. Subject to applicable national legislation, Administer may also collect personal data from public sources, and conduct background checks and assessments and store information from those during the recruitment process. Administer collects personal data for purposes stated in this Privacy Policy from both internal and external candidates.

This Privacy Policy covers any personal information you submit through our online recruitment system or by post/email, as part of job application or recruitment process, such as:

• name, address, telephone number, email address, other contact information and your preferred ways to be contacted;

• log-in and password and other such information used in connection with authenticating you;

• CV, résumé, cover letter, previous work experience, education, competences and skills;

• preferred country/countries of employment, willingness to relocate, desired salary;

• how you heard about the position, and

• information relating to references.

If you intend to provide us with details of a reference or any other third party as part of your CV/ résumé, it is your responsibility to obtain consent from the third party.

Please be aware that Administer does not generally collect information about candidates that is particularly “personal” or “private”. In certain European Union countries, this information is referred to as “sensitive personal data” and typically includes information about a candidate’s health, race, ethnicity, religious or political beliefs, or sexual orientation. Administer is an equal opportunity employer, which means we offer equal treatment to all candidates. Administer does not discriminate, either directly or indirectly, on the grounds of sex, sexual orientation, trans-sexuality, race, ethnic origin, religion, religious belief, disability, marital status, creed, nationality, national origin, color, age, or any other legally protected category candidates in any area of recruitment.

Storage of data

Administer will store the personal data of candidates for as long as is required for the purposes of processing and as long as the law requires us to do so, or until we receive a deletion request.

All information related to the recruitment process is stored in our registry for 24 months following the final step taken or the final contact made.

The Processing of Personal Data is based on Your Consent

The processing of personal data is based on your consent. You may at any time revoke your consent. As processing of your personal data is necessary part of our recruitment process, revoking your consent may lead to a situation where we cannot proceed the recruitment process with you.

Transfers of Personal Data

Administer works with third parties who provide services to us and we may share personal information about you with those third parties such as third party service providers as part of Administer recruitment process, web site hosting or information technology consulting services; web site management; data analysis; legal services; accounting services; and other administrative and back-up and security services. Administer will take appropriate technical, organizational, and legal steps to secure your personal information.

Your personal data may be disclosed or otherwise accessed as is required by mandatory legislation. Such disclosures or access may include disclosure of your personal data to or access by e.g. law enforcement agencies in the countries Administer or its subcontractors and agents operate as well as in the countries through which your personal data has been transferred according to this Privacy Policy.

Your rights

As an individual about whom Administer processes personal data you have the right, as appropriate and subject to possible restrictions and other provisions arising from applicable national legislation:

• to obtain confirmation as to whether or not personal data concerning your exist in Administer recruitment systems and communications of such personal data in understandable national legislation, collect a fee for the costs and expenses actually incurred in relation to providing you with the said information;

• to obtain erasure, blocking or rectification of incorrect, incomplete or otherwise inaccurate personal data or, if relevant, integration of personal data;

• to object, in whole or in part, on legitimate grounds, to the processing of personal data – in some cases, however, this may also mean the termination of your application or other relationship with Administer.

Administer would like to remind you that for the most part you may exercise your rights by managing your candidate profile. If such profile management does not facilitate the compliance with your rights as set out in this Privacy Policy, you may exercise your rights by contacting us through the contact address described above in this Privacy policy. We may delete your personal information at any time (including your CV/résumé), without any reason. Therefore, you should retain your own copy of the personal information provided to us.

No offer of employment

The open career opportunities published on our website do not constitute an offer or promise of employment. Administer may eliminate, modify or change without notice any aspect(s) of the employment positions, compensation, and benefit plans described herein. Our website provides descriptions of possible positions within Administer, and is not providing binding offers, terms or conditions of employment. Any employment offer that may follow as a result of the identification of a potential opportunity by a user or submission of information to Administer is in accordance with the specific terms of that offer.


From time to time Administer may place information on your computer to allow us to identify you. This information is commonly known as ”cookies”. Cookies give Administer information on how and when you have used the online recruitment system and our website and helps Administer to improve the system for a better service. Cookies are today commonly used on many web sites. If you do not wish to receive cookies, or want to be notified of when they are placed, you may set your web browser to do so, if such function is supported by your web browser.

Information Security

Administer endeavors to use appropriate measures (having regard also to the nature of the personal data involved) to prevent and minimize security risks in connection with your use of our systems and services.

Such measures include, where appropriate, the use of firewalls, secure server facilities, encryption, implementing of proper access rights management systems and processes, careful selection of processors and other technically and commercially reasonable measures to provide appropriate protection for your personal data against unauthorized use or disclosure. Administer may also take appropriate back-up copies and use other such means to prevent the accidental damage or destruction to your personal data and to ensure that our services are functioning properly.


As Administer seeks to develop the recruitment process continuously, also this Privacy Policy may be updated to correspond with the current situation. Administer reserves the right to amend this Privacy Policy and encourages you to review this Privacy Policy from time to time for any amendments.